Effective Date: February 2026
Welcome to the RedBlue Staff Portal. This Privacy Policy explains how RedBlue Heating & Refrigeration Inc. — together with our media and platform partner, 4trees Media — collects, uses, and protects information within this internal system. This portal is designed exclusively for RedBlue employees, and all data stored here is used only to support internal operations, communication, and safety.
1. Introduction
RedBlue is committed to protecting the privacy and security of our staff. This policy outlines what information we collect through the RedBlue Portal, how it is used, and the measures in place to keep it secure. The portal exists to support your work — from safety documents to team directories — and we handle all information with care and responsibility.
2. Information We Collect
The portal may collect or store the following types of information:
Staff Information
Names, roles, and contact details
Department assignments
Certifications or training records (e.g., WHMIS, SWPs)
This information is used strictly for internal communication, safety compliance, and operational coordination.
Portal Usage Data
To keep the portal functioning smoothly, we may collect:
Basic activity logs (page visits, file access)
Device/browser information
Error reports or performance data
This helps us improve the portal and troubleshoot issues.
Submitted Content
If you upload or send content (photos, forms, updates), it may be stored for:
Internal communications
Safety documentation
Media or branding purposes (managed by 4trees Media)
No personal data is used for external marketing without explicit permission.
3. How We Use Your Information
Information collected through the portal is used to:
Maintain accurate staff directories
Provide access to safety documents and training materials
Support internal communication and coordination
Improve portal performance and reliability
Assist 4trees Media in managing internal content, photos, and media requests
Ensure compliance with workplace safety and operational standards
We do not use your information for advertising, external marketing, or any purpose unrelated to RedBlue operations.
4. Sharing of Information
Your information may be shared only in the following ways:
Internally
With RedBlue managers, supervisors, and staff who require access for operational purposes
For safety compliance, scheduling, or communication
With 4trees Media
As RedBlue’s dedicated media and portal management partner, 4trees Media may access:
Portal content
Staff-submitted media
Technical logs required to maintain the system
4trees Media does not share or sell any information and uses it solely to support RedBlue.
Never Shared Externally
Your information is not shared with outside parties, vendors, or third‑party advertisers.
5. Data Security
We take data security seriously. RedBlue and 4trees Media use commercially reasonable measures to protect your information, including:
Secure hosting environments
Access controls and permissions
Regular updates and maintenance
Limited access to sensitive information
While no system is perfectly secure, we work continuously to safeguard the portal and its data.
6. Changes to This Privacy Policy
This policy may be updated periodically as the portal evolves. Any changes will be posted here, and the effective date will be updated accordingly. Continued use of the portal indicates acceptance of the updated policy.